{"id":33345,"date":"2021-01-06T08:00:35","date_gmt":"2021-01-06T13:00:35","guid":{"rendered":"http:\/\/blogs.ams.org\/mathgradblog\/?p=33345"},"modified":"2021-01-05T01:56:22","modified_gmt":"2021-01-05T06:56:22","slug":"a-reflection-on-giving-online-talks","status":"publish","type":"post","link":"https:\/\/blogs.ams.org\/mathgradblog\/2021\/01\/06\/a-reflection-on-giving-online-talks\/","title":{"rendered":"A Reflection on Giving ONLINE Talks"},"content":{"rendered":"<h4>By <a href=\"https:\/\/sites.google.com\/view\/l-colmenarejo\/home\">Dr. Laura Colmenarejo<\/a> and <a href=\"http:\/\/www.ms.uky.edu\/~arvi222\/\">Andr\u00e9s R. Vindas Mel\u00e9ndez<\/a><\/h4>\n<h4><i><span style=\"font-weight: 400\">Acknowledgments: Special THANKS to Matthias Beck, Sophie Rehberg, and the Discrete Geometry Group\/The Villa at FU Berlin.<\/span><\/i><\/h4>\n<h4>Dr. Laura Colmenarejo is currently a Marshall H. Stone Visiting Assistant Professor at the Department of Mathematics and Statistics at the University of Massachusetts Amherst.<\/h4>\n<h4>Andr\u00e9s R. Vindas Mel\u00e9ndez is a PhD candidate at the Department of Mathematics at the University of Kentucky.<\/h4>\n<p>&#8212;<\/p>\n<p><span style=\"font-weight: 400\">Early in 2020 during, January and February, the second author was visiting the FU Berlin Discrete Geometry group where they held a weekly \u201csoft skills\u201d seminar and one of the topics was on how to give a good talk.\u00a0 After coming back the second author wrote \u201c<a href=\"https:\/\/blogs.ams.org\/mathgradblog\/2020\/02\/29\/a-reflection-on-giving-talks\/\">A Reflection on Giving Talks<\/a>,\u201d where he compiled some feedback he received about a talk he gave and the advice presented in the soft skills seminar.\u00a0 Putting the advice into practice for in-person talks was short-lived since the coronavirus has pushed the field to modify the way seminar and conference talks are presented: ONLINE.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">In November, both authors were invited to facilitate the soft skills seminar on the topic of <\/span><i><span style=\"font-weight: 400\">online talks<\/span><\/i><span style=\"font-weight: 400\">.\u00a0 Both authors have experience in organizing and facilitating online math conferences and seminars.\u00a0 For instance, the first author co-organized <a href=\"http:\/\/www.math.uwaterloo.ca\/~opecheni\/alcove.htm\">AlCoVE (Algebraic Combinatorial Virtual Expedition)<\/a> in June 15-16, and<a href=\"https:\/\/sites.google.com\/view\/fpsac2020online\/home\"> FPSAC (Formal Power Series in Algebraic Combinatorics)<\/a> during July 3-30, with 27 talks and more than 50 posters distributed during a total of 12 virtual sessions distributed among time zones all over the world.\u00a0 The second author co-organizes the <a href=\"http:\/\/www.ms.uky.edu\/~arvi222\/seminar\">Discrete Combinatorics, Algebra, Topology, and Statistics (CATS) seminar<\/a> at the University of Kentucky and the G<a href=\"https:\/\/sites.google.com\/view\/gocc-combinatorics\">raduate Online Combinatorics Colloquium (GOCC)<\/a>.\u00a0 Moreover, both authors participated in <a href=\"https:\/\/sites.google.com\/view\/aimup\/home?authuser=0\">AIM UP (Advancing Inquiry\/Inclusion in Mathematics Undergraduate Program)<\/a>, a virtual research experience for undergraduates,\u00a0 during July 6-31 where they mentored undergraduate students on projects focusing on <\/span><i><span style=\"font-weight: 400\">parking functions<\/span><\/i><span style=\"font-weight: 400\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Despite the transition to mainly online talks, much of the advice in \u201c<a href=\"https:\/\/blogs.ams.org\/mathgradblog\/2020\/02\/29\/a-reflection-on-giving-talks\/\">A Reflection on Giving Talks<\/a>\u201d still holds, but we detail a few points here related to online talks with the hope that they may help others in their preparation and presentation of online talks.\u00a0<\/span><\/p>\n<p><span style=\"text-decoration: underline\"><strong>Preparation Ideas:<\/strong><\/span><\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Prepare some slides or notes that you can use during your talk. Some seminars use the following rule: 20 minutes for a pre-seminar + 10 minutes break + 30 minutes for the research talk. The pre-seminar should be aimed for undergraduate and graduate students.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Leave space to annotate during your talk, or even to answer questions.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Leave space for small examples that you have done before, but do not do long or complex computations during your talk.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Take special attention with the colors and the font you will be using.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Preparation reflection: What\u2019s your goal for this talk? Collaboration, presenting results, describing a new project you are working on and the problems you are looking at, etc.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Know your audience by asking about it in advance or looking at the seminar\/conference websites or list of participants. You could also attend another session of the seminar if it is a recurring meeting.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Have back-up technology or presentation in case something does not work.\u00a0 For example, at one seminar a speaker had trouble using their tablet to give their online version of a \u201cboard talk.\u201d Fortunately, this speaker had prepared a PDF with notes that they then screenshared and filled in details if needed.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">If possible, make your slides\/notes accessible before the talk. Have a link ready or file to share with the audience.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline\"><strong>On the day of your talk:<\/strong><\/span><\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Pre-talk ritual: these days it is hard to focus and get into the mood for a talk. Find a few things that help you prepare to give a talk. For instance, review your notes, meditate for a few minutes, listen to some music, eat something.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Turn off the notifications on your devices, so you are not disturbed during your talk.\u00a0\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Prepare the physical space from where you will be giving your talk: make sure there is good light and that you look good on camera, have some water or another drink nearby, check that you feel comfortable talking to the camera with how your setup is.\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Connect a few minutes earlier, between 5 and 10 minutes, and schedule your talk for also another extra 5-10 minutes after the end.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Check with the organizers if there is some pre-talk or after-talk informal meeting or tea-meeting with the audience.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline\"><strong>During your talk:<\/strong><\/span><\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">If you cannot see the chat, let them know and ask for someone to interrupt you in case there are questions posted on the chat.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">If you feel uncomfortable with having all cameras off, invite some collaborators or colleagues and ask them to have their cameras on, or ask the organizers to do it.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Check with the audience that they can hear you without issues and that they can see your pointer as you move it around on your screen, whether it\u2019s your laptop mouse or a pointer from an app.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Recall that many people still take notes during talks, and take your time delivering your talk and give space for people to ask questions. One good way could be to pause for 3 to 5 seconds between slides.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Recall that the audience is watching you as much as your slides and your attitude and mannerisms matter.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">We should be mindful and minimize going between screens and technical-setups or switching back and forth between windows.\u00a0 Minimize pressing a lot buttons to avoid confusion for yourself and to not distract from the point of your talk. (Thank you Sophie for this point!)<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline\"><strong>After your talk:<\/strong><\/span><\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Follow up on questions that were interesting and that could lead to collaborations.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Take notes of what did work and what didn\u2019t, of typos in your slides, or interesting notes that you could use during future talks (both related to the research and about the experience).\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Post-talk ritual: Talks are intense and require a lot of energy from us. Take some time to relax, hydrate and eat something, before switching to some other tasks.\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline\"><strong>Other ideas:<\/strong><\/span><\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Giving the same talk in different seminars\/environments lead to different experiences and there are many factors that affect how we feel about our talks. Some of them are related to us and we can work on them, some are not and we cannot control them.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Be yourself before the talk, during the talk, and after the talk.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Include jokes or have a list of topics to talk about before or after the talk if you are not comfortable in those situations.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">We hope you have fun and enjoy giving your online talks!\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><em>Disclaimer<\/em>: The opinions expressed on this blog are the views of the writer(s) and do not necessarily reflect the views and opinions of the American Mathematical Society.<\/p>\n<p><em>Comments Guidelines<\/em>: The AMS encourages your comments, and hopes you will join the discussions. We re- view comments before they are posted, and those that are offensive, abusive, off-topic or promoting a commercial product, person or website will not be posted. Expressing disagreement is fine, but mutual respect is required.<\/p>\n<div style=\"margin-top: 0px; margin-bottom: 0px;\" class=\"sharethis-inline-share-buttons\" ><\/div>","protected":false},"excerpt":{"rendered":"<p>By Dr. Laura Colmenarejo and Andr\u00e9s R. Vindas Mel\u00e9ndez Acknowledgments: Special THANKS to Matthias Beck, Sophie Rehberg, and the Discrete Geometry Group\/The Villa at FU Berlin. Dr. Laura Colmenarejo is currently a Marshall H. Stone Visiting Assistant Professor at the &hellip; <a href=\"https:\/\/blogs.ams.org\/mathgradblog\/2021\/01\/06\/a-reflection-on-giving-online-talks\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n<div style=\"margin-top: 0px; margin-bottom: 0px;\" class=\"sharethis-inline-share-buttons\" data-url=https:\/\/blogs.ams.org\/mathgradblog\/2021\/01\/06\/a-reflection-on-giving-online-talks\/><\/div>\n","protected":false},"author":160,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[2,6,139,12,16,1],"tags":[],"class_list":["post-33345","post","type-post","status-publish","format-standard","hentry","category-advice","category-conferences-2","category-grad-school","category-math","category-mathematics-online","category-uncategorized"],"jetpack_featured_media_url":"","jetpack_shortlink":"https:\/\/wp.me\/p3gbww-8FP","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/blogs.ams.org\/mathgradblog\/wp-json\/wp\/v2\/posts\/33345","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.ams.org\/mathgradblog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.ams.org\/mathgradblog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.ams.org\/mathgradblog\/wp-json\/wp\/v2\/users\/160"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.ams.org\/mathgradblog\/wp-json\/wp\/v2\/comments?post=33345"}],"version-history":[{"count":7,"href":"https:\/\/blogs.ams.org\/mathgradblog\/wp-json\/wp\/v2\/posts\/33345\/revisions"}],"predecessor-version":[{"id":33354,"href":"https:\/\/blogs.ams.org\/mathgradblog\/wp-json\/wp\/v2\/posts\/33345\/revisions\/33354"}],"wp:attachment":[{"href":"https:\/\/blogs.ams.org\/mathgradblog\/wp-json\/wp\/v2\/media?parent=33345"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.ams.org\/mathgradblog\/wp-json\/wp\/v2\/categories?post=33345"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.ams.org\/mathgradblog\/wp-json\/wp\/v2\/tags?post=33345"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}